Create a schedule using Google Calendar

Create a schedule using Google Calendars, then sync it with all your devices to get notifications no matter where you are. Read more at allthevs.com

 

Schedules and I have, historically, blended together like toothpaste and orange juice. I’ve tried apps, planners, and various other methods to keep me on track, but my success to date had been zero. I don’t work outside the home, but I still have somewhere around 70 animals to tend to daily, one daughter to keep track of, housework, appointments, an impending move, etc. I need help.

I found an article recently from a guy who is as crappy at staying organized and focused as I am. The article talked about using Google Calendar to create a schedule and stick to it. Not just for the big things, but the small, everyday tasks that people who are busy tend to blow off or forget. Like eating. I love food, but I am horrible at feeding myself on a consistent basis. More often than not, it’s 1 pm and I realize I haven’t had anything but coffee yet, and/or am still in my pajamas.

I’m going to show you how to create a Google Calendar and sync it to your Android phone (there’s probably an iPhone app as well but I don’t own one so sorry, you’re on your own there). If you have an android tablet, like my LG, your calendar will sync with it as well. It’s very easy, however, these instructions assume you know your way around your phone and Google.

  • You can color code tasks so that you can see, at a glance, what your day is going to consist of. For me, yellow is animals, green is housework, pink is me/Kayla, and blue is blogging tasks.

Create a schedule using Google Calendars, then sync it with all your devices to get notifications no matter where you are. Read more at allthevs.com

 

  • To add a new event, click on the time and date you want to schedule the task, then click on edit event:

Create a schedule using Google Calendars, then sync it with all your devices to get notifications no matter where you are. Read more at allthevs.com

 

  •  Name your task, modify the time if needed (default is set in one-hour increments), change the event color if you want, and you can also choose if and how to be notified of the task. I have mine set to notify me via pop-up.

Create a schedule using Google Calendars, then sync it with all your devices to get notifications no matter where you are. Read more at allthevs.com

 

 

  • Clicking on “Repeat” will  pop up a dialogue box where you can choose what days the task should be done (one time, daily, M-W-F, weekdays, etc.).

Create a schedule using Google Calendars, then sync it with all your devices to get notifications no matter where you are. Read more at allthevs.com

 

  •  Once you’ve scheduled all the things, click on the settings in the upper right hand corner and click on “Sync with mobile device.” Google will walk you through the rest, but you’ll need to get your phone for this next part.

sync phone google calendarCreate a schedule using Google Calendars, then sync it with all your devices to get notifications no matter where you are. Read more at allthevs.com

 

  •  If you haven’t already downloaded Google Calendar from the Play Store, do so now, and open it.
  • Make sure you’re signed in to the same Google account you used to create your calendar with, and that your phone is set to sync with it (this can be found in Settings > General > Accounts & Sync > Google, which will bring up a box to check off which Google items to sync with).
  • In the Google Calendar app, click on the menu in the upper left hand corner.

Create a schedule using Google Calendars, then sync it with all your devices to get notifications no matter where you are. Read more at allthevs.com

 

 

  • Make sure the “Events” square is a solid color, otherwise all the events you created in your calendar won’t show up on your phone.

 

Create a schedule using Google Calendars, then sync it with all your devices to get notifications no matter where you are. Read more at allthevs.com

That’s it! I set up my schedule in about an hour. It’s easy to add, delete, and edit events, so you can try a schedule and if that one isn’t working, you can tweak it. I still use a lot of Post-It notes and notebooks to keep track of stuff, but this calendar is my fail safe for making sure I don’t forget anything.

Here’s to productivity and success!

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22 Comments

  1. December 28, 2014    

    Very useful !Thank you for linking up at Bloggers Brags pinterest party.I have pinned to bloggers brags pinterest board. We would love to see you again tomorrow.

  2. December 21, 2014    

    I’m the same way about using/keeping a schedule! I’ve recently tried to start using Google calendar, but am still trying to train myself not to just blow off those little reminders when they pop up. Thanks for the tutorial, and nice to meet you on Say G’day Saturday!

  3. December 19, 2014    

    I love this idea – I have a paper checklist for my blog which works great but I could use a checklist for managing my home and I might give this a try. i wonder if the iphone app has those cool pictures!

  4. Barb @ A Life in Balance Barb @ A Life in Balance
    December 18, 2014    

    Thank you for posting to Motivation Monday!

  5. December 16, 2014    

    I am excited about this. I am hoping to be a lot more organized in 2015.

  6. December 15, 2014    

    Hi I’m Sharon from How To Get Organized At Home, I just wanted to say thank you for visiting and linking up to my party. I love organizing and I love planners but I have been a paper and pen person for many years, I have never thought of adding colour to my electronic calendar that I seldom use, it might help me make the transition.

    • StephanieV StephanieV
      December 15, 2014    

      The different colors really help to make it easier to read, I think. I do best with things that aren’t monochromatic.

  7. December 14, 2014    

    By the way what is #SITSsharefest?

  8. December 14, 2014    

    How’d you get the pretty pictures in there?

    • StephanieV StephanieV
      December 14, 2014    

      They come up automatically! I guess it’s based on what you type in as an event.

  9. December 13, 2014    

    I’ve had that same struggle for years. I use Google Calendar with an app called Calendar 5 for iPhone. It works reasonably well, so long as I remember to put things in it. I just recently had to add my work meetings as well, after I was horribly embarrassed by missing a HUGE meeting with a boatload of very important people (because I was taking a quick catnap in my car!). So now I have an Orange category for work meetings. #SITSsharefest

    • StephanieV StephanieV
      December 14, 2014    

      Oh, how embarrassing! I have all my “YOU MUST DO THIS” stuff in red, like bills I have to pay. I’m horrible at forgetting to mail off the bills.

  10. December 13, 2014    

    This looks like something I should really do! Thanks for the clear tutorial. I have so many things I want to do daily, but it seems like I never get them all done.
    I sometimes would make a note on my iPad with times to do things all day . . . which worked well, but wasn’t on repeat. Also, then I would get distracted by the apps on the iPad. “Someone commented on my blog?” and get distracted 🙂

    • StephanieV StephanieV
      December 14, 2014    

      That was how I was trying to do it too. I have a note program on my phone so I’d write reminders on it, but the app itself wouldn’t remind me and without that “PING! DO DO THIS THING!” you tend to not actually see the note when you look at the phone, kwim?

  11. December 13, 2014    

    Hi from SITS Sharefest 🙂 I never thought about doing this with Google calendar! Such a great idea!

    • StephanieV StephanieV
      December 13, 2014    

      Thanks Emma! I hadn’t either until I read the blog post I linked to in my post.

  12. December 13, 2014    

    G’day Thx for stopping by and sharing this at our #SayGdayParty Pinned
    Please make sure to return if you haven’t already say G’day to the hosts and someone at the party! Cheers!
    Joanne @ What’s On The List

  13. December 10, 2014    

    This was great!

    • StephanieV StephanieV
      December 10, 2014    

      Thank you!

  14. December 10, 2014    

    I love this! So far I haven’t found a better system that Google Calendar, and I’m glad I’m not the only one!

    • StephanieV StephanieV
      December 10, 2014    

      I wish I’d known about it sooner. I could have been so much more productive all along!

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