Schedules and I have, historically, blended together like toothpaste and orange juice. I’ve tried apps, planners, and various other methods to keep me on track, but my success to date had been zero. I don’t work outside the home, but I still have somewhere around 70 animals to tend to daily, one daughter to keep track of, housework, appointments, an impending move, etc. I need help.
I found an article recently from a guy who is as crappy at staying organized and focused as I am. The article talked about using Google Calendar to create a schedule and stick to it. Not just for the big things, but the small, everyday tasks that people who are busy tend to blow off or forget. Like eating. I love food, but I am horrible at feeding myself on a consistent basis. More often than not, it’s 1 pm and I realize I haven’t had anything but coffee yet, and/or am still in my pajamas.
I’m going to show you how to create a Google Calendar and sync it to your Android phone (there’s probably an iPhone app as well but I don’t own one so sorry, you’re on your own there). If you have an android tablet, like my LG, your calendar will sync with it as well. It’s very easy, however, these instructions assume you know your way around your phone and Google.
- You can color code tasks so that you can see, at a glance, what your day is going to consist of. For me, yellow is animals, green is housework, pink is me/Kayla, and blue is blogging tasks.
- To add a new event, click on the time and date you want to schedule the task, then click on edit event:
- Name your task, modify the time if needed (default is set in one-hour increments), change the event color if you want, and you can also choose if and how to be notified of the task. I have mine set to notify me via pop-up.
- Clicking on “Repeat” will pop up a dialogue box where you can choose what days the task should be done (one time, daily, M-W-F, weekdays, etc.).
- Once you’ve scheduled all the things, click on the settings in the upper right hand corner and click on “Sync with mobile device.” Google will walk you through the rest, but you’ll need to get your phone for this next part.
- If you haven’t already downloaded Google Calendar from the Play Store, do so now, and open it.
- Make sure you’re signed in to the same Google account you used to create your calendar with, and that your phone is set to sync with it (this can be found in Settings > General > Accounts & Sync > Google, which will bring up a box to check off which Google items to sync with).
- In the Google Calendar app, click on the menu in the upper left hand corner.
- Make sure the “Events” square is a solid color, otherwise all the events you created in your calendar won’t show up on your phone.
That’s it! I set up my schedule in about an hour. It’s easy to add, delete, and edit events, so you can try a schedule and if that one isn’t working, you can tweak it. I still use a lot of Post-It notes and notebooks to keep track of stuff, but this calendar is my fail safe for making sure I don’t forget anything.
Here’s to productivity and success!